Furthermore, if the users want to reply to every single. So, in that case, the user should turn OFF Out of Office feature and then turn it back ON.
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Select the rules you want to get rid of and hit the Delete button. To open the Rules and Alerts dialogue box, click Manage Rules & Alerts. But, sometimes, users need to send a message to all the addresses again. Select File from the File menu in Outlook. Solution: By default, the assistant reply only once per address. Please post back if you have anymore problems or questions. Scenario 2: Out of Office Send Replies Once Per Address. When you are finished moving client-only rules to the bottom of the Rule (applied in the order shown) list, click OK. Repeatedly, click the Move Down button that appears as a down arrow to move this rule under other rules in the Rule (applied in the order shown) list.ĥ. For example, click rule name (client-only).Ĥ. On the E-mail Rules tab, click the client-only rule that you want to modify. Try to arrange message rules in Outlook so that all the server-side message rules are processed before client-only message rules are processed. Step 2: Put server-side rules ahead of client-only rules in Outlook For example, click people or distribution list.ħ.Ĝlick or type the value that you want to configure as the rule condition, and then click OK.Ĩ.Ěfter you finish changing client-only conditions to server-side conditions, click Finish. Under Step 2: Edit the rule description (click and underlined value), click the underlined value that corresponds to the rule condition that you want to configure. For example, click to select the sent to people or distribution list check box.Ħ. For example, click to clear the with specific words in the recipient’s address check box.ĥ.Ĝlick to select the check box for the server-side condition that you want to use. Under Step 1: Select condition(s), click to clear the check box for the client-only condition. On the E-mail Rules tab, click the client-only rule that you want to modify, and then click Edit Rule Settings on the Change Rule menu.Ĥ. On the Tools menu, click Rules and Alerts.ģ. To modify a message rule in Outlook, follow these steps:Ģ. ? with specific words in the message header For example, if a message rule contains a client-only condition such as with specific words in the recipient’s address, modify it so that it uses one of the following server-side conditions instead: Modify your message rules to try to reduce client-only conditions. Step 1: Modify Outlook message rules to reduce client-only conditions To work around this issue, follow these steps. This is copied from the Microsoft website, i hope this helps you or at least takes you in the right direction.